Free invoice generator for trades
Fill in the job, download a clean PDF invoice. Built for plumbers, electricians, HVAC techs, landscapers and anyone else who bills by the visit.
What a trade invoice needs on it
Most invoices that get queried are missing one of six things. Cover these and the conversation stops being about the paperwork.
Who you are
Business name, address, phone — and your licence number if your trade carries one. A customer chasing a warranty two years from now has only this piece of paper.
A unique invoice number
Sequential, never reused. It is what you and your accountant both refer to, and what a customer quotes when they call about it.
The date and the terms
When it was issued and when it is due. "Net 14" means nothing to a homeowner — a real date does.
What you actually did
Not "plumbing work, $480". Parts, labour and call-out on separate lines. Itemised invoices get queried far less often.
Tax, shown separately
If you charge sales tax or VAT it goes on its own line, with the rate. Rolling it into the total is how you end up absorbing it.
How to pay you
Bank details, a payment link, or who to make the cheque out to. An invoice that does not say how to pay it is a slow invoice.
Questions people ask about this tool
- Is it really free?
- Yes. No account, no trial, no watermark, no cap on how many you make. It is here because we build invoicing software and would rather be useful to you first.
- Do you keep my invoice?
- No. Nothing you type is saved — not your customer, not the amounts. The PDF is built and handed straight to your browser. The only thing stored is your email address, and only if you ask us to send you a copy.
- Can I send it to my customer from here?
- No, and deliberately. Mail sent from our domain on behalf of someone we have not verified is how a free tool becomes a spam problem. Download it and send it from your own email — or use an account, where we can send as your business properly.
- Can I use it for quotes or estimates?
- It prints "Invoice" at the top, so not cleanly. It will do as a rough estimate if you say so in the description lines, but a proper quote should say what it is.
- Does it work on a phone?
- Yes — same page, stacked. Filling one in from the van straight after the job is the point.
If you're doing this more than a few times a week
CrewSpur - Field-service management for small local businesses is where this generator came from. It keeps your customers and jobs, builds the invoice from the job you just finished, emails it, and tells you which ones are still unpaid. Same PDF, none of the retyping.
See what it costs — 14 days free, no card up front.